We all can recall a wedding that didn’t go exactly according to plan—the officiant showed up late, the ring bearer wouldn’t stop crying, someone got a little too “jiggy with it” and knocked over the cake. Unfortunately, you can’t control everything. But these outdoor wedding tips will make it more likely that your wedding will be one to remember for good reasons.
Let’s face it, pulling off the perfect, storybook wedding is not easy. There are just so many variables, especially if you opt for an outdoor wedding. For best results, arm yourself with the following outdoor wedding tips and a healthy, easy-going attitude.
1. Consider the pros and cons of each venue location
Before you choose the perfect setting, carefully weigh the pros and cons of each locale.
- The beach: Pros: Close your eyes and listen to the calming sound of the waves crashing. What could be more romantic? Cons: Beaches tend to be windy, so make sure the decor (and your hair) is extra secure. You’ll also have to pay to bring in everything, besides the view.
- The mountains: Pros: Ah! Mother Nature provides a beautiful backdrop for your nuptials. Fresh breeze and rolling hills make for a picture-perfect setting. Cons: Guests will likely have to walk a bit over rough terrain to get from their cars to the celebration. Consider making things easier with golf carts to escort guests.
- The backyard: Pros: No additional site cost required and the sentimental value is priceless. Cons: While you’ll save on site fees, you will have to pay additional fees for permits, liability insurance, and other rentals. Also, residential areas often have noise restrictions that you’ll have to pay attention to.
2. Prepare for extras
Once you’ve chosen the perfect venue, consider other outdoor wedding tips. For instance, be prepared for extra fees. Just because you opt to get married in a public park or other area that is free for public use, doesn’t mean you can use it as your wedding venue for free. Figure out if there is a site fee or “suggested donation” well ahead of time to avoid surprises. Also, keep in mind that you may incur additional delivery fees from some vendors if your locale is remote.
Do you need to provide sanitation services? Almost nothing leaves guests with an unhappy memory of an event like the condition of the restrooms and we all know that restrooms in public parks are not usually the cleanest spaces. Our high-end restroom trailers can really save your outdoor wedding event. Show your guests how much you care by providing beautiful restrooms for their comfort.
3. Have a good Plan B
We get it—planning one wedding is hard enough, let alone planning two. But worse-case scenarios happen. And of all the outdoor wedding tips here, ignoring this one is sure to tempt fate (or some serious day-of meltdowns). When bad weather pops up, you’ll need to spring into action quickly. If there’s no easy indoor option available at your venue, rent a tent, just in case.
And if you wake up to light rain, don’t wait until the last minute to put your Plan B into action. Check the radar and make the call. Have a plan to alert the guests to any schedule changes and make sure everything is ready to go.
4. Keep guests dry
A slight drizzle or quick afternoon rain shower may not be enough to move everything indoors, but your guests might get wet. So have a stash of umbrellas ready to hand out and put some fresh, fluffy towels in the restrooms in case of a downpour. May we suggest upgrading to our VIP package? You can enhance your luxury restroom trailers with fresh flowers, hand lotion, and other courtesy items to keep them comfortable rain or shine.
5. Keep guests cool
In the hot summer months it is especially important to keep your guests cool. Shade is key when you’re hosting an outdoor wedding. If there is not a lot of shade available at your venue, consider setting up tents with a variety of cool drinks and adding large umbrellas over guest tables. Offer fans and floppy hats to keep the sun at bay during the ceremony. Even a few minutes in direct sunlight during a short ceremony can make guests start to wilt.
6. Keep guests warm
As hot as it can get during the middle of the day, in some locations, there can be as much as a 20 degree temperature drop once the sun goes down. Space heaters in tents can do the trick to keep guests warm. Also, consider making pashminas available for the ladies as a fun way to stay warm. They can double as favors too.
7. Bug and wind-proof your venue
When choosing flowers, keep in mind that some hold up to the elements better than others. Hardy varieties including roses, zinnias, and dahlias stand up to a stiff breeze better than more delicate blooms. Also, keep in mind that some varieties attract more insects, for example, baby’s breath, peonies, and gardenias. To deter insects, incorporate natural pesticides into your bouquets and centerpieces including rosemary, lavender, mint, and thyme.
If your wedding is near water, you’ll need something more powerful like citronella candles and you may want to have natural insect repellant on hand for guests in the restrooms. Mosquitos are worst right before sunset, so plan the flow of your event around this time.
8. Keep your cake looking as good as it tastes
Fluffy buttercream frosting will melt and turn gooey in warm weather. Opt for fondant instead if you’re having an outdoor wedding. Caterers’ outdoor wedding tips include not displaying your cake outside if it is warmer than 75 degrees. If you absolutely must show off your cake, put it in a screened-in area to keep it safe from the scorching sun and insects. For best results, ask the caterer to bring it out from the cooler just before slicing.
The experts at Blue Ribbon Restrooms hope these outdoor wedding tips leave your guests with nothing but great memories. We are here to help make your day go as smoothly as possible. Get a quote today. And may the odds be ever in your favor!