8 Outdoor Wedding Tips to Make Your Big Day Memorable for All the Right Reasons

We all can recall a wedding that didn’t go exactly according to plan—the officiant showed up late, the ring bearer wouldn’t stop crying, someone got a little too “jiggy with it” and knocked over the cake. Unfortunately, you can’t control everything. But these outdoor wedding tips will make it more likely that your wedding will be one to remember for good reasons.

Let’s face it, pulling off the perfect, storybook wedding is not easy. There are just so many variables, especially if you opt for an outdoor wedding. For best results, arm yourself with the following outdoor wedding tips and a healthy, easy-going aoutdoor wedding tipsttitude.

1. Consider the pros and cons of each venue location

Before you choose the perfect setting, carefully weigh the pros and cons of each locale.

  • The beach: Pros: Close your eyes and listen to the calming sound of the waves crashing. What could be more romantic? Cons: Beaches tend to be windy, so make sure the decor (and your hair) is extra secure. You’ll also have to pay to bring in everything, besides the view.
  • The mountains: Pros: Ah! Mother Nature provides a beautiful backdrop for your nuptials. Fresh breeze and rolling hills make for a picture-perfect setting. Cons: Guests will likely have to walk a bit over rough terrain to get from their cars to the celebration. Consider making things easier with golf carts to escort guests.
  • The backyard: Pros: No additional site cost required and the sentimental value is priceless. Cons: While you’ll save on site fees, you will have to pay additional fees for permits, liability insurance, and other rentals. Also, residential areas often have noise restrictions that you’ll have to pay attention to.

2. Prepare for extras

Once you’ve chosen the perfect venue, consider other outdoor wedding tips. For instance, be prepared for extra fees. Just because you opt to get married in a public park or other area that is free for public use, doesn’t mean you can use it as your wedding venue for free. Figure out if there is a site fee or “suggested donation” well ahead of time to avoid surprises. Also, keep in mind that you may incur additional delivery fees from some vendors if your locale is remote.

Do you need to provide sanitation services? Almost nothing leaves guests with an unhappy memory of an event like the condition of the restrooms and we all know that restrooms in public parks are not usually the cleanest spaces. Our high-end restroom trailers can really save your outdoor wedding event. Show your guests how much you care by providing beautiful restrooms for their comfort.

3. Have a good Plan B

We get it—planning one wedding is hard enough, let alone planning two. But worse-case scenarios happen. And of all the outdoor wedding tips here, ignoring this one is sure to tempt fate (or some serious day-of meltdowns). When bad weather pops up, you’ll need to spring into action quickly. If there’s no easy indoor option available at your venue, rent a tent, just in case.

And if you wake up to light rain, don’t wait until the last minute to put your Plan B into action. Check the radar and make the call. Have a plan to alert the guests to any schedule changes and make sure everything is ready to go.

4. Keep guests dry

A slight drizzle or quick afternoon rain shower may not be enough to move everything indoors, but your guests might get wet. So have a stash of umbrellas ready to hand out and put some fresh, fluffy towels in the restrooms in case of a downpour. May we suggest upgrading to our VIP package? You can enhance your luxury restroom trailers with fresh flowers, hand lotion, and other courtesy items to keep them comfortable rain or shine.

5. Keep guests cool

In the hot summer months it is especially important to keep your guests cool. Shade is key when you’re hosting an outdoor wedding. If there is not a lot of shade available at your venue, consider setting up tents with a variety of cool drinks and adding large umbrellas over guest tables. Offer fans and floppy hats to keep the sun at bay during the ceremony. Even a few minutes in direct sunlight during a short ceremony can make guests start to wilt.

6. Keep guests warm

As hot as it can get during the middle of the day, in some locations, there can be as much as a 20 degree temperature drop once the sun goes down. Space heaters in tents can do the trick to keep guests warm. Also, consider making pashminas available for the ladies as a fun way to stay warm. They can double as favors too.

7. Bug and wind-proof your venue

When choosing flowers, keep in mind that some hold up to the elements better than others. Hardy varieties including roses, zinnias, and dahlias stand up to a stiff breeze better than more delicate blooms. Also, keep in mind that some varieties attract more insects, for example, baby’s breath, peonies, and gardenias. To deter insects, incorporate natural pesticides into your bouquets and centerpieces including rosemary, lavender, mint, and thyme.

If your wedding is near water, you’ll need something more powerful like citronella candles and you may want to have natural insect repellant on hand for guests in the restrooms. Mosquitos are worst right before sunset, so plan the flow of your event around this time.

8. Keep your cake looking as good as it tastes

Fluffy buttercream frosting will melt and turn gooey in warm weather. Opt for fondant instead if you’re having an outdoor wedding. Caterers’ outdoor wedding tips include not displaying your cake outside if it is warmer than 75 degrees. If you absolutely must show off your cake, put it in a screened-in area to keep it safe from the scorching sun and insects. For best results, ask the caterer to bring it out from the cooler just before slicing.

The experts at Blue Ribbon Restrooms hope these outdoor wedding tips leave your guests with nothing but great memories. We are here to help make your day go as smoothly as possible. Get a quote today. And may the odds be ever in your favor!

6 Key Wedding Planner Questions to Ask BEFORE You Say “I Do!”

So you’ve got the ring and the date. All you need now is a plan. At first, you blissfully thumb through wedding magazines and furiously pin webpages. Then suddenly, it hits you like an avalanche—the sheer volume of decisions that need to be wedding planner questionsmade.

Before you panic, make one decision that will immediately condense your to-do list: hire a wedding planner. Of course, you’ll want to hire the right person for the job. To help with this, we’ve compiled a list of wedding planner questions which will give you a good place to start.

Wedding Planner Primer

Before we get to the questions, let’s consider why you might decide to hire someone to fill this role. Yes, a wedding planner is an added expense. But a good one can save you money, time, and most importantly, stress along the way.

And you don’t have to double your wedding budget to find the support you need. Depending on how much you have to spend there are different options.

You could contract:

  • A full service wedding planner to arrange every detail.
  • Someone to assist in choosing your wedding location and vendors only.
  • A day-of (which really means 30 days) wedding coordinator.

Whatever type of contract you choose, you’ll need to ask the right wedding planner questions to make sure your expectations are clear and everyone is on the same page ahead of time.

Wedding Planner Questions:

1. Are you available on my wedding date?

This is the first and most important question to ask. If you are looking to hire someone to oversee your event on the big day, you don’t want to waste time working with someone who can’t be there. On the other hand, if your date is still flexible and you know you want to work with a planner who is in high demand, it doesn’t hurt to ask for a few available date options.

2. What services do you offer?

It’s not always obvious from a planner’s website what kind of services he offers. Will he help you come up with a vision or is his speciality executing your vision? Does he offer full service event planning, day of coordination, or a la carte services?

3. How many weddings will you be working on at the same time?

On the day of your wedding, it will be important to know that you are receiving your wedding coordinator’s full attention, so make sure she won’t be juggling several events on your big day. But keep in mind that it is entirely realistic for your planner to be working on other weddings and events during the whole process.

Whether she can successfully plan several events including yours depends on the size of her team and whether the other weddings are local or far away. So, don’t be shy about asking for these details.

4. Do you handle professional service contracts and payment processing?

When it comes to contracts and payments, it’s crucial to figure out how your planner prefers to work: some prefer a lump sum from which they will hire professionals to take care of the details, others will ask you to cut the check for the pros yourself. Some planners have vendors they prefer to partner with, others will shop around to find the right pros within your budget.

The beauty of working with a great wedding planner is that she can help you remember details that may not immediately occur to you. At Blue Ribbon, we partner with several wedding planners to offer their clients premium restroom services at affordable prices. We are happy to work with your wedding planner to streamline your process.

5. Do you deal with rentals?

Again, day-of details need to be clearly spelled out ahead of time. The last thing you need on the morning of your wedding is a call from your photographer, florist, musicians, or caterer asking for someone to come and unlock your venue so they can set up.

We know how crazy it can be to coordinate various venders and rental teams on the day of your big event. That’s why our Blue Ribbon pros call or email our clients the week-of to schedule a two-hour window for placement of their luxury bathroom trailers.

Normally, we arrange an install on Wednesday, Thursday, or Friday for a Saturday wedding. For a small fee, we will visit your venue ahead of time, walk the space with you and your wedding planner to figure out the best placement of your trailers to make installation easy.

6. What is the biggest mishap you’ve experienced and how did you deal with it?

We’ve saved the best of the wedding planner questions for last. You will want to figure out how your potential wedding planner deals with pressure. Having him explain a wedding mishap and what he did to remedy the situation will tell you a lot. Also, ask him what organization plans he has in place to avoid problems in the first place. The best planners do everything within their power to make sure things go smoothly and have a solid Plan B for when something goes wrong despite their best efforts.

When you get down to it, choosing the right professional to plan and coordinate the best day of your life is all about asking the right wedding planner questions ahead of time. Your wedding planner’s most important job is to make sure that no detail goes unnoticed. At Blue Ribbon, details are our speciality. Have your wedding planner contact us to get a quote!